Board Meeting Agenda: January 2026

Hubbard Public Library

Board of Trustees Meeting

Monday, January 12, 2026 5:00 P.M.

AGENDA

  1. Call to order
    1. ____Alexander____ Boyd ____Carsone ____Darko ____Evans ____ Sauline ____Tucciarone ____Bray ____Stearns
    2. Excuse absent Trustees
      1. ____Alexander____ Boyd ____Carsone ____Darko ____Evans ____ Sauline ____Tucciarone
    3. Pledge of Allegiance
  2. Agenda
    1. Approval of Agenda
      1. ____Alexander____ Boyd ____Carsone ____Darko ____Evans ____ Sauline ____Tucciarone
    2. Recognition of guests
  3. Old Business
    1. Oaths of Office for 2026 Board Officers, Fiscal Officer, and Deputy Fiscal Officer
    2. Reading of the Minutes
      1. December 8, 2025 Regular Board Meeting
      2. December 30, 2025 Reorganizational Meeting
      3. December 30, 2025 Records and Retention Committee Meeting
    3. CCommittee Reports
      1. Records
      2. Building and Grounds
      3. Personnel
      4. Finance
      5. Audit
    4. Heather Phibbs submitted confirmation of earning her MLIS degree with a 3.8 GPA. This satisfies the contingency of her being hired as the new Youth Services Librarian Supervisor beginning February 2, 2026.
  4. New Business
    1. Correspondence
    2. Fiscal Officer’s Report
    3. Director’s Report
      1. Library Activities
        1. Usage Statistics
        2. Department Reports
      2. Trustee Tucciarone’s term of office will expire March 31, 2026. Reappointment of his term or new trustee appointment will be a four-year term ending in March 2030.
      3. Motion to approve updates to part-time Youth Services Assistant job description. (draft enclosed)
        1. ____Alexander____ Boyd ____Carsone ____Darko ____Evans ____ Sauline ____Tucciarone
      4. Motion to approve hiring part-time Youth Services Assistant with a start date of February 2, 2026, if suitable candidate is found prior to next regular board meeting with report of hire taking place at the next regular meeting.
        1. ____Alexander____ Boyd ____Carsone ____Darko ____Evans ____ Sauline ____Tucciarone
      5. Motion to approve posting part-time Adult Services Assistant position for 20 hours per week at the rate of $13.70 per hour.
        1. ____Alexander____ Boyd ____Carsone ____Darko ____Evans ____ Sauline ____Tucciarone
      6. Motion to approve Proclamation of Appreciation for Mary Anne Russo to honor her retirement after 37 years of service to Hubbard Public Library. (proclamation enclosed)
        1. ____Alexander____ Boyd ____Carsone ____Darko ____Evans ____ Sauline ____Tucciarone
      7. Motion to approve withdraw of snow thrower (Inventory #MB-029) with permission to put the item up for sale.
        1. ____Alexander____ Boyd ____Carsone ____Darko ____Evans ____ Sauline ____Tucciarone
      8. Motion to approve the 2026 Permanent Budget with total General Fund appropriations of $1,591,606.28 (spreadsheet enclosed)
        1. ____Alexander____ Boyd ____Carsone ____Darko ____Evans ____ Sauline ____Tucciarone
      9. Discussion of Naomi Roth’s Tuition Reimbursement Request for coursework toward Masters in Accounting. (details of request enclosed)
        1. ____Alexander____ Boyd ____Carsone ____Darko ____Evans ____ Sauline ____Tucciarone
  5. Items too late for the Agenda

The next regular Board meeting is scheduled for 5:00 P.M. Monday, February 9, 2026