Hubbard Public Library

Board of Trustees Meeting

Monday, January 13, 2025 5:00 P.M.

AGENDA

1. Call to order
   1. ____ Boyd ____Carsone ____Darko ____Evans ____Ottenberg ____ Sauline ____Tucciarone ____Bray ____Hegedus
   2. Excuse absent Trustees
      1. ____ Boyd ____Carsone ____Darko ____Evans ____Ottenberg ____ Sauline ____Tucciarone
2. Agenda
   1. Approval of Agenda
      1. ____ Boyd ____Carsone ____Darko ____Evans ____Ottenberg ____ Sauline ____Tucciarone
   2. Recognition of guests  • Kenny Newell, Friends Liaison
3. Old Business
   1. Oaths of Office for 2024 Board Officers, Fiscal Officer, and Deputy Fiscal Officer
   2. Reading of the Minutes
      1. December 9, 2024 Regular Board Meeting
      2. December 30, 2024 Reorganizational Meeting
      3. December 30, 2024 Records and Retention Committee Meeting
   3. Committee Reports
      1. Records
      2. Building and Grounds
      3. Personnel
      4. Finance
      5. Audit
4. New Business
   1. Correspondence
   2. Fiscal Officer’s Report
   3. Director’s Report
      1. Library Activities
         1. Usage Statistics
         2. Department Reports
      2. Trustee Sauline’s term of office will expire March 31, 2025.
      3. Motion to approve an emergency exception to the Purchasing Policy in order to address failing HVAC Roof Unit #3.   To expedite replacement, with notice to the Board President the unit will be replaced by the current HVAC vendor without enacting the usual bidding process.
         1. ____ Boyd ____Carsone ____Darko ____Evans ___Ottenberg ____ Sauline ____Tucciarone
5. Items too late for the Agenda

The next regular Board meeting is scheduled for 5:00 P.M.  Monday, February 10, 2025